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VALLEMAR PARENT TEACHER
ORGANIZATION (PTO)
The Vallemar PTO is a non-profit 501(c)3 organization, tax ID 94-2800093, whose purpose is to promote and support the education and wellbeing of Vallemar students through programs, events, and services.
The PTO is committed to enhancing the educational experience for our students by supporting academic and enrichment activities, as well as raising money to enhance the school environment. We are focused on strengthening the relationship between home and school by facilitating communication and encouraging productive engagement amongst parents, teachers, administrators, the school board, and the community.
All members of Vallemar School are strongly encouraged to participate in and volunteer for PTO events throughout the year. The success of Vallemar and the PTO can be seen in the cooperation between teachers and parents as we work together for the best interest of our children and our school.
WHO IS THE VALLEMAR PTO? IT'S YOU!
All Vallemar parents and guardians are members of the PTO. The PTO plays an important role in educating our children. Aside from raising funds for the school, the PTO is also responsible for organizing numerous activities and school programs. It is vital in promoting a sense of community between parents, teachers, staff and the students.
(Pending revision)
VALLERMAR PTO - BOARD POSITIONS
Vallemar PTO is an all-volunteer, parent-run, non-profit organization committed to enhancing and enriching the education of our children and fostering a sense of community within our schools.
All PTO Board members are encouraged to attend monthly PTO board meetings. Each position provides a report to update the board at the meetings. Board meetings provide an in depth view of school happenings and include updates from the Principal, Superintendent’s office and Pacifica Education Foundation.
PTO Board Positions are available with varying time commitments, skills, and include roles where you can work from home or be in the schools. Each role offers flexibility to make your own unique impact. Meet this year's board here!
PRESIDENT
Preside over all Board, General, and Membership Meetings. Lead the Board in developing annual fundraising goals. Act as the official representative for the Vallemar PTO. Act as a liaison between the parent body and the school administration. Conduct business of the PTO as authorized by the Members of the Board. Prepare the agenda for Regular, Special, and General Meetings.
VICE PRESIDENT
Prepare to act as the official representative for the Vallemar PTO in the following school year. Preside over all Board, General and Membership Meetings in absence of president. Coordinate celebrations, recognition, and school wide activities in collaboration with other chair persons. Oversee, manage and help recruit volunteers for all events in collaboration with chairpersons.
FUNDRAISING DIRECTOR
Facilitate planning and implementation of fundraisers throughout the school year. Communicate any fundraising issues to the board. Keep the administration apprised of concerns. Be responsible for overseeing fundraising event Chairs. Maintain up to date information on donors and a fundraising calendar.
PUBLICITY SECRETARY
Develop and/or coordinate the creation, editing, and the distribution of communications from the Board, newsletters, committees, correspondence and any general media. Maintains PTO website, social media and produces and distributes Vallemar Information Packet. Works with chairpersons for all events to promote events and fundraisers.
RECORDING SECRETARY
Keep an accurate account of the proceedings of all PTO meetings. Post and be prepared to read, if requested, the minutes of any previous meeting, in a timely manner. Handle all correspondence and delegate as appropriate. Provide communication to grade level representatives to share. Write a newsletter to keep our community up to date on what is happening at Vallemar. Keep a folder of all pertinent correspondence and copies of outgoing letters for future reference. Provide minutes of previous meetings to the Board in advance of the next scheduled meeting.
ACCOUNTS PAYABLE TREASURER
Prepare checks for Board purchases and transactions. Prepare a statement of account at every meeting of the PTO and at other times, when requested by the Board, and shall make a full annual report to the PTO. Keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the PTO. Such books of account and records shall, at reasonable times, be open to inspection by any member, with another Board Member present. Help guide committees/event coordinators for money handling for all events.
ACCOUNTS RECEIVABLE TREASURER
Receive all monies for the organization and deposit them in the name of the PTO in a bank approved by the Board. Present a statement of account at every Meeting of the PTO and at other times, when requested by the Board, and shall make a full annual report to the PTO. Keep such permanent books of account and records as shall be sufficient to establish gross income with the input of the Accounts Payable Treasurer. Such books of account and records shall, at reasonable times, be open to inspection to any member, with another Board Member present. Prepare annual report at the end of the year with the Accounts Payable Treasurer. Keep administration apprised of concerns (e.g. checks returned, unpaid credit card charges, shortage of funds, etc) Reconcile any bounced checks and unpaid credit card charges that may arise. Help guide committees/event coordinators for money handling for all events.
PACIFICA EDUCATION FOUNDATION - REPRESENTATIVE
Attend and report on monthly PEF meetings. Act as liaison between the Vallemar Elementary School community and the PEF. Help with at least 2 school fundraisers.
PARENT COUNCIL REPRESENTATIVE
Attend and report on monthly Parent Council meetings. Act as liaison between the Vallemar Elementary School community and the Parent Council. Handle all the responsibilities and duties associated with the Elna Flynn Award. Attend monthly Board Meetings.
ACTIVITIES PROGRAM COORDINATORS – vAcademy
Coordinate afterschool programs such as the vAcademy. Coordinate vAcademy classes and administer paperwork. Maintain vAcademy catalog, both online and hard copy. Keep administration apprised of concerns. Attend monthly Board Meetings.
TK-K REPRESENTATIVE
Position open for election in our September meeting. Serve as a link to the PTO and Room Parents/Teachers. Maintain regular contact with Room Parents/Teachers that they represent to keep them informed of PTO and school events and activities. Provide information to the parents about grade‐level activities and distribute notices as needed. Field questions about the PTO to the school community. Help with at least 2 fundraisers.
1-2 REPRESENTATIVE
Serve as a link to the PTO and Room Parents/Teachers. Communicate with each teacher in their grade level about events and activities. Provide information to the parents about grade‐level activities and distribute notices as needed. Field questions about the PTO to the school community. Organize the TK/K meet and greet, Help with at least 2 fundraisers.
3-4 REPRESENTATIVE
Serve as a link to the PTO and Room Parents/Teachers. Maintain regular contact with Room Parents/Teachers that they represent to keep them informed of PTO and school events and activities. Field questions about the PTO to the school community. Provide information to the parents about grade‐level activities and distribute notices as needed. Help with at least 2 fundraisers.
GRADE 5 REPRESENTATIVE
Represent 5th grade, prepare all promotion activities, and maintain 5th grade budget for events. Serve as a link between the PTO and Room Parents. Maintain regular contact with Room Parents that they represent to keep them informed of PTO and school events and activities. Provide information to the parents about grade-level activities and distribute notices as needed.
VALLERMAR PTO - ADDITIONAL COMMUNITY ROLES
In addition to the PTO Board of Directors, the PTO offers a variety of additional volunteer roles that provide meaningful ways to support our school community with less time commitment and greater flexibility. These roles are ideal for families who want to get involved but may not be able to attend monthly PTO meetings or commit to a year-long board position.
These positions are not required to attend monthly PTO meetings and many are limited in scope or duration, such as organizing a single fundraiser or coordinating one specific event.
Volunteer Liaison
Coordinates volunteer needs with principal for events during the school day and with the Pacifica School Volunteers for outside volunteer needs.
Direct Donation Chair
Role is to organize first big donation campaign marketing and prizes.
Pony Plop
Role is collect/track tickets mornings during drop off and coordinate the day of event with Pony.
Fall Fest
Role is to work with VP Fundraising to set up booths and food for the event. Work with room parents to get a folks for each room to be helping with games, ticket/wristbands, and bounce houses (this role likely needs
a “team” of helpers)
Auction
Role is to coordinate with VP Fundraising to create a team of helpers to execute getting a venue, auctioneer, items for silent and live auctions and VP volunteers to get volunteers for event needs.
Read-A-Thon
Role is to create excitement for reading week, support website, prize distribution and coordinate an assembly with principal.
SEPAC Represenative
Attend SEPAC Meetings and report back to PTO Board.
Spiritware Design Chair
Design and manage spiritware store.
Room Parents for every classroom
Role is to issue reminders to each specific classroom regarding school and PTO events and help coordinate with room reps/room parents to have community meet ups for each grade. Room parents will be given training for responsibilities in September of the school year.
School Beautification
- Role is to pick beautification days (at least one before school starts) and to recruit people to fill clean up roles.
Staff Appreciation
Role is to design and execute staff appreciation throughout the year, coordinating a team for May’s appreciation
week in conjunction.
Library Liaison
Role is evolving but to hopefully coordinate with Julie to determine need for scholastic book fair vs direct donation and other way to get books to children and support the library.